Set Up Business Email in 3 Easy Steps:
Google Workspace
Google Workspace Brings You …
Corporate Email and Other Services
Create your own custom company email address (@.com) with 24/7 support, 30 GB of storage, and more. Google also gives you Google Drive, document editors, collaboration platforms, and video conferencing. Backups happen automatically. When you are connected to the Internet you will be updated to the latest version of the service, no downloads are required – helping your business save money.
Work Anytime, Anywhere
Create, edit, and share files anytime, anywhere using your smartphone, laptop, or tablet. Edit the same document at the same time as others, streamlining your workflow. Open and save files in Google Docs or Microsoft Office format on different devices.
Enterprise-level Security and Control
Manage your organization’s devices and data using a variety of tools designed to meet your control needs. No more unpredictable server outages – Google Cloud allows you to access services directly from your browser. Google’s data centre secures your data remotely, and offers a 99.9% uptime guarantee. Your work email system is safe with Google.
Set Up Your Business Email in 3 Easy Steps
Step 1
Apply for Google Workspace
Access the Google official website via the link here to apply for a 14-day trial (account is limited to 10 users).
※ Please note that you must own a domain (e.g. a .com domain name) to apply for Google Workspace. If you do not have a domain, you can purchase one from the following domain registrars:
Go Daddy：
https://hk.godaddy.com/en/domains/domain-name-search
Hosting speed：
https://hostingspeed.net/account/domainname.php
Google：
https://domains.google/#/
Step 2
Verify Domain Ownership
When you sign up you must verify your domain (e.g. .com) to prove ownership before you can use Google Workspace, including the Gmail service.
Verification method:
- Add a TXT or CNAME record in your domain panel (recommended)
- Upload the HTML file to your website
- Add a meta tag to your website
Step 3
Change MX Records
After domain ownership is verified, the MX records must be changed.
It may take 24 to 48 hours for MX records to show up in the system.
| Host | Time to Live (TTL*) | Type | Priority | Destination |
|---|---|---|---|---|
| Blank or @ | 3600 | MX | 1 | ASPMX.L.GOOGLE.COM |
| Blank or @ | 3600 | MX | 5 | ALT1.ASPMX.L.GOOGLE.COM |
| Blank or @ | 3600 | MX | 5 | ALT2.ASPMX.L.GOOGLE.COM |
| Blank or @ | 3600 | MX | 10 | ALT3.ASPMX.L.GOOGLE.COM |
| Blank or @ | 3600 | MX | 10 | ALT4.ASPMX.L.GOOGLE.COM |
Please refer to Set up MX Records for Google Workspace
To prevent others from spoofing your domain address to send email, resulting in your organization’s email being classified as spam or blocked altogether, it is recommended that you add an SPF record to the domain panel. Recipients can use the SPF records to determine whether the email was sent from an authorized mail server or not.
Create a TXT record with the following value: v=spf1 include:_spf.google.com ~all
Please refer to About SPF Record more information.
After the set-up is complete, you can start using Google Workspace.
Set-up Is Now Complete
Choose a Payment Method
When the Trial Period Ends
| Purchase from Google | Purchase from TS Cloud | |
|---|---|---|
| Pricing/year | US$72 | HK$564 |
| Cloud storage | 30GB | 30GB |
| Business email | ✓ | ✓ |
| Google Drive, Google Docs, Sheets, Slides |
✓ | ✓ |
| 99.9% uptime guarantee | ✓ | ✓ |
| 24/7 Support from Google | ✓ | ✓ |
| Local multi-language support | ✓ | |
| Payment via online banking | ✓ |
If you decide to continue using Google Workspace when the 14-day trial period ends, you will need to choose a payment method:
Method 1: Purchase From Google By Credit Card
After you enter your credit card details, payment will automatically renew until cancelled. Currently, Google only offers credit card payment, and withholding tax is paid in addition to the user account fees.
Method 2: Purchase From a Google Partner in Hong Kong Via Online Banking
Enjoy multilingual support and Google support at the same time, while enjoying the benefits of online banking.
For more details, please refer to Google Workspace Pricing
Failed to Set Up Gmail Corporate Email?
Get Help From a Specialist
If set-up fails after implementing the above steps, and your company does not have dedicated IT staff, you should contact us for configuration assistance to avoid set-up errors and major losses. Professional Google partners in Hong Kong offer a Google Workspace Configuration Service that includes:
• Pre-deployment consultation service
• Initial set-up and implementation
• Aftersales technical support
Let our specialists help you set up Google Workspace and get started in 3 days!
Learn more on Google Workspace Configuration Service