What are the benefits of Google Workspace What are the benefits for businesses using Gmail for Business?
6 Main Benefits for SMEs to Use Google Workspace:
1. No server is required (pay per use license)
In the past, companies had to set up their own server if they wanted their own corporate email. Now Google is offering Google Workspace, which is designed specifically for business use. SMEs are encourgaed to use Google Workspace, which indirectly helps SMEs reduce their financial burden.
2. Files ownership belongs to company
Some small businesses ask their employees to use personal Gmail accounts to save costs. However, the company does not own those email accounts and files. When employees withdraw, you may not be able to access the files and data. Google Workspace is therefore designed to help companies better manage user accounts and business data. (Please note the difference between Gmail and Google Workspace).
3. Create shareable link for easy files sharing
In the past, it was necessary to upload an attachment to the email, which then had to be downloaded to access the file, and usually a manual backup is required. Now Google can completely simplify these steps! The apps in Google Workspace, such as Google Docs, Sheets, Slides, etc., do not need to save a copy for backups because the data is automatically updated and stored securely in the cloud. When you want to share a file, all you need to do is send the shareable link and the other party can open the link to view, comment or edit the file according to the permissions you have given.
4. Access via any device (e.g. smartphone, tablet, etc.)
Google offers several cloud office tools, such as Gmail, Docs, Sheets, Slides, and Calendar. Whether you are an Android or iOS user, you can download the app for free. As long as you log in to your account, you can access and edit your files anytime, anywhere!
5. Up to unlimited storage for each user
A personal Gmail account has only 15 GB, while Google Workspace Business Starter offers 30 GB of storage, including email and Google Drive. If you have more than 5 accounts for Business Standard, you can also use 2 TB of storage for each user, which is great for businesses that need to store large image files or videos. (To learn more, please refer to the Google Workspace Edition Guide)
6. Microsoft Office license is no longer required
In the past, Microsoft Office was one of the indispensable tools for any business. Now you can find the appropriate Office tool available in Google Workspace, such as Docs, Sheets, Slides and so on. Even if your clients still use Office files, you can open and edit them with Google Cloud Collaboration tools, which can save you a lot of costs for purchasing software licenses and updates.
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More “Google Workspace New User” related FAQs
QAfter payment, when can I start to use Google Workspace?
You can start using Google Workspace within 3 days.
QIf I do not know how to do the settings to start using Google Workspace, does TS Cloud provide assistance?
Yes, we provide services to assist with the Google Workspace configuration, which allows you to start using it within 3 days. There are also online classroom training courses that can help you to get started with Google Workspace easily.
QWe do not need anything more than email. Can we buy just email function?
Google Workspace comes as a suite of cloud based tools and it cannot be broken up and sold individually. The suite comes with all other functions such as cloud drive, office productivity, calendar and video conference capabilities which are all designed to enhanced your productivity.
QIs domain name necessary for corporate mailbox?
Yes. You may include your company name in the domain name. It has to be registered, verified, and added to the Google Workspace console before use. Please contact our specialist if you need help in registering a domain.
QIf we don’t know how to use Google Workspace, what assistance do you provide?
If you would like to shorten self-learning time after implementation, you can also choose to purchase our Google Workspace Training Course.
QDoes Gmail support email blasting? What is the limit?
It is not recommended to do email blasting on Gmail. Instead, we would advise using Groups or distribution list in Google Workspace for mass mailing.
Business Edition has not restriction to group based mailing. The limit per day is 200 emails per accout. All editions are restricted to 500 users per email.
Please visit the following for more details
https://support.google.com/a/answer/167085?hl=en
https://support.google.com/a/answer/166852?hl=en
QWhat is Google Sites?
You can use Google Sites to build a corporate portal site for your business as the homepage or a place for teams to collaborate. You can easily drag files from Google Drive and arrange how you want the page to display without having to write a single line of code.
QWhat is the difference between G Suite Legacy free edition and paid version of G Suite? (G Suite Legacy is no longer available)
The G Suite Legacy free edition is a service that was offered by Google Apps for Your Domain in 2006. It differs from the paid version of G Suite in terms of storage, user limit and support services.
| G Suite Legacy Free Edition | Paid Version of G Suite | |
|---|---|---|
| Storage | 15GB | Starts from 30GB |
| Users Limit | No limit of users in the first version, then reduction to 50, and now the number of users is limited to 10. | Unlimited |
| Support | Not provided | 24/7 Technical Support |
| Remarks | Service terminates on August 1, 2022 | Stop selling on January 16, 2021 |
For more details, please refer to Required Actions for G Suite Legacy Free Edition Users Starting August 1, 2022.
QCan I try Google Workspace for free?
Google offers a 14-day free trial for which you can sign up from this page: https://gsuite.google.com/signup/basic/welcome. If you need any assistance with the configuration, you can refer to “Setup Business Gmail in 3 Steps!“. You can also contact us prior to your 14-day trial period ends to transfer your account to us and enjoy our services.
QI don’t have a domain yet. Can I register one from you?
The Google Workspace (formerly known as G Suite) fee is not included with a domain name. If you require one, you may contact us for the domain registration.
QHow much storage for Gmail?
A personal Gmail account has 15 GB of storage, while Google Workspace (Gmail for Business) has more, e.g. 30 GB per user for Business Starter, 1 TB per user for Business Standard and higher editions.
Storage is shared between Gmail and Google Drive. Cloud collaboration tools, such as Google Docs, Sheets, Slides, etc., do not count against your storage limit. Therefore, it is advisable to use the Office tools provided by Google to save storage space and work efficiently and collaboratively with your team without having to upgrade your Microsoft Office license.
QCan I back up data to the cloud on my computer while using Google Workspace?
If you use Backup and Sync, you can sync your PC’s files with Google Drive. If you need to sync NAS with Google Drive, you can contact the appropriate service provider to set this up.
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