Publication Date: 2022.01.05

How to Justify Google Workspace?

The cost of a 1-user license of Google Workspace is HK$564 per year for the Business Starter Edition. Should this price be considered cheap or expensive? How can you justify the cost of Google Workspace to management? Indeed, Google Workspace is not just about Gmail. If you take into account all the useful applications, it is an extremely cost-effective office productivity suite.

Bringing a New Way of Working to Office

Are you still attaching Word and Excel files to your emails to colleagues, contractors or even clients? If you still do, it’s very likely that you work for a company that thinks Google Workspace pricing is too expensive.

Even if you work for one of these companies, it does not mean you and your colleagues are not cool. Nowadays, everyone uses instant messaging apps like WhatsApp or Facebook Messenger to communicate after work. You probably can not remember the last time you sent an email to your friend. Our daily lives are surrounded by cloud technology, but your workplace has not kept up with it yet.


Adopt Google Workplace to Create a Productive Work Environment

Although email plays a fundamental role in our daily lives, we do not rely on it as much as we used to. If you ever have the opportunity to ask a Google Workspace user their opinion on email, you’ll likely get this response: “I still use email for external communications, but rarely for internal communications.”

You may already know that Google Workspace is a suite of office applications that lets you do any kind of work. It is by no means just a paid version of Gmail. A typical day of a Google Workspace user consists not only of checking and sending emails, but also of sharing files with other colleagues via Google Drive, group chats or online meetings with Chat and Meet. Companies that are unable to provide their employees with the tools they need to do their best work are doomed to fall behind.


Google Workspace Pricing from a User’s Perspective

Google Workspace pricing reflects the value of all the combined office applications that help make work more efficient. For those who have never experienced Google Workspace, it is very difficult to understand the value. However, users of Google Workspace will appreciate the convenience it brings to their workplace at a price of only HK$564 per year.
The best way to justify Google Workspace pricing is to ask Google Workspace users if they are willing to go back to the old way of working just to save HK$564 per year for their business, or if they are willing to pay for their own subscription fee and enjoy the benefits they have now.

“Paying HK$564 Is Unacceptable Because We Only Use for Email”

If that’s the case for you, Google Workspace may not be the right solution for your business. You may want to consider other options, as there are many low-cost email services available.

Have a Tight Budget? You May Start with Your Core Team First

To increase your employees’ work productivity, are you ready to invest in Google Workspace, but have a tight budget? Start with your most important employees instead of migrating all employees. Today, technology can meet different business needs by implementing more than one system under the same organization. This means it’s possible to have a certain group of employees use Google Workspace while others continue to use the old mail server. This way, companies can observe the positive changes immediately and at a lower cost. To learn more about this service, please visit Existing Email System + Google Workspace (Dual Delivery).

Looking for a Trial Before Start Paying?

If you want to try Google Workspace first to see if it’s worth spending HK$564 per year, you can sign up for the 14-day free trial and you’ll have to make some settings yourself to use Google Workspace. If you decide to purchase, you can contact us to assist you with the transfer before your free trial ends.

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